Materials Characterization Facility (MCF) - Guidelines

The Nanoscience & Technology Department (NS&TD) at the National Centre for Physics (NCP) provides advanced characterization facilities to researchers from academia, industry, and R&D organizations. To ensure efficient processing and high-quality results, users are required to follow the guidelines below.

Submission Workflow

Follow these steps to ensure your samples are processed without delay:

  • Prepare: Use clean, contamination-free containers. Ensure samples are stable under ambient conditions.
  • Download: Obtain and fill out the specific characterization form for each requested instrument/technique.
  • Pack & Label: Secure samples in labeled Eppendorf tubes placed inside ziplock bags.
  • Submit: Provide separate samples for each requested technique.
  • Pay: Review the approved fee structures and confirm payment (Rate List).
  • Receive Data: Results are shared in digital format once payment is confirmed.
Detailed Requirements

Sample Labeling & Packaging
All samples must be properly labeled and securely sealed in an Eppendorf tube, placed in a ziplock bag before submission. Sample Forms should clearly include:

  • Sample ID / Name
  • Applicant name & organization
  • Relevant hazard information (if applicable)

Sample Submission Requirements

  • Submit separate samples for each characterization technique requested.
  • Ensure that the sample quantity meets the specific requirements of each instrument (see relevant sample forms).
  • Samples must be stable under ambient conditions unless prior arrangements are made.

Note: Always refer to the specific instrument form for precise sample preparation and quantity requirements.

Characterization Request Forms

  • Users must download and fill out the specific characterization form corresponding to each instrument.
  • Forms must be completely filled with accurate and readable information.
  • Incomplete or illegible forms will result in delays or rejection of samples.
  • Each sample must be accompanied by its respective form.

Data Quality & Responsibility

  • Users are responsible for providing accurate experimental requirements and background information.
  • Incorrect or insufficient details may affect the quality of results.

Sample Safety & Compliance

  • Clearly indicate if the sample is toxic, hazardous, radioactive, or biologically active.
  • NS&TD reserves the right to refuse unsafe samples.

Turnaround Time

  • Processing time depends on instrument availability, sample type, and workload.
  • Following analysis, samples will be retained for a period of two weeks prior to disposal. Please note that NS&TD lacks the facilities for return shipment; therefore, users must coordinate their own sample collection.

Payment & Data Delivery

  • Characterization services are subject to approved fee structures (see Price Sheet).
  • Data will be released only after confirmation of payment.
  • Results will be shared in digital format only (email, WhatsApp)
Best Practices for Submission
  • Use clean, contamination-free containers
  • Avoid moisture-sensitive exposure during transport
  • Clearly specify:
    • Measurement parameters (if known)
    • Expected outcomes or objectives
  • Provide contact details for follow-up communication